ERP stands for Enterprise Resource Planning and is enterprise software for managing information across the enterprise. Cloud ERP refers to ERP software and tools that are deployed and managed in the cloud. In contrast, other systems must be hosted locally by the company. Despite all the differences, all companies face the same challenge to stay competitive in today's business world - they need access to technology to innovate, scale and grow rapidly. Thanks to advanced, globally networked and continuously updated software tools and systems, companies can reduce the time and resources required for day-to-day IT administration and invest in growth. Cloud ERP systems are the solution to this challenge.
In view of the continuous development and spread of technologies, more and more companies are relying on cloud ERP systems. Much of this popularity can be attributed to factors such as cost, reliability, speed, and access.
This document provides a detailed overview of all aspects of cloud-based ERP software. It contains information on the following topics:
To position yourself at the forefront of innovation, you need to understand the benefits cloud ERP systems can bring to your business. This document supports you in evaluating, implementing and managing a cloud-based ERP system for your company.
General terms and glossary of cloud ERP
There are countless concepts and terms in connection with cloud-based ERP systems. Before you decide whether a cloud ERP solution is right for your company, you should know these 14 terms:
· Cloud-based ERP systems: ERP software provided and managed decentrally by your provider.
· Local ERP systems: ERP software installed locally on your hardware and servers and managed by your IT staff.
· SaaS ERP systems: SaaS stands for "Software as a Service" and means that software is provided as a service. SaaS ERP is an ERP software that is provided and managed in the cloud. When you invest in a SaaS ERP system, your tools are hosted in the cloud and not on your local computers. With SaaS ERP, your provider is responsible for continuous updates, administration and maintenance of the technology and tools.
· Deployment Strategy: The deployment strategy relates to your options for implementing and managing ERP software in your company. Examples: local provisioning, managed hosting, SaaS single tenant, or SaaS multi tenant.
· Comprehensive Security: Comprehensive, or end-to-end, security refers to the secure and encrypted connection between you and your provider when you manage and access business and customer information in the cloud.
· Cloud provisioning: With the cloud provisioning of ERP software, you benefit from continuous updates and innovations in the tools that you need to grow your company. The cloud ERP software is hosted and managed online and offers end-to-end security. Therefore, users can access tools and data in a decentralized manner.
· IoT: IoT stands for "Internet of Things" - the Internet of Things. IoT refers to systems and tools that are connected to one another via an online network. IoT systems enable computers and tools to communicate and work together to achieve optimal performance with as little human interaction or effort as possible.
· Globally applicable ERP systems: Many cloud-based ERP solutions can be deployed globally, so that you can network your employees, suppliers, partners and customers with the help of precise real-time data. If all parties involved have company-wide and secure access to current information, your team can work together more efficiently and make decisions based on trust.
· Mobility solutions: Mobility solutions refer to tools, systems and data that can be accessed locally and securely by your team or your customers via mobile devices such as smartphones.
· Shared Infrastructure: Shared Infrastructure refers to a system that provides users with access to vendor tools in a shared network environment. The shared infrastructure can be scaled with cloud ERP software. Organizations can therefore access constantly updated enterprise-level tools at a fraction of the cost.
· Agile systems: With the help of agile systems, teams can make efficient decisions in terms of sustainability and the future growth of the company. The application of lean and agile principles in cloud-based ERP software enables you to optimize processes and tasks to increase productivity, save costs and increase profits.
· Infrastructure costs: Infrastructure costs refer to the amount of money you spend on local technology to keep systems, data and tools up-to-date and running.
· Disaster Recovery : Disaster recovery (sometimes referred to as disaster recovery) is one of the many security benefits of world-class cloud-based ERP systems. In the event of a major incident (such as a fire), disaster recovery includes policies, tools, and procedures that are provided and maintained by your provider to restore your data and systems for you.
· High availability: High availability is also one of the advantages of a well-designed cloud ERP solution. This term refers to systems that are designed to be robust and very likely to run continuously and error-free over a long period of time, thus guaranteeing normal operation.
After this introductory explanation of some general terms related to cloud ERP, you can now find out whether implementing a cloud-based ERP solution is the right next step for your company.
Cloud ERP system compared to local ERP system
To better understand the value and advantages of a cloud ERP solution, it is worth comparing it to a local ERP solution. This section provides a quick overview of the two deployment options.
What is local ERP software?
As already mentioned in the glossary, a local ERP system includes software and tools for enterprise resource planning. These are installed locally on your hardware and servers and managed by your IT staff. With a local ERP system, you are responsible for all maintenance work. You acquire a local ERP system - the central software platform - exactly once. However, you will incur additional costs in terms of maintaining and updating the software and hardware, installing, troubleshooting, and updating the underlying infrastructure. As a rule, the additional costs, the competing priorities and the time pressure when updating local ERP software limit your options for further development with the software.
In the case of a local ERP system, company-level servers, operating systems and databases have to be purchased - in addition, there are expenses for anti-virus software and backup systems for these servers. This is inconvenient for many companies. IT staff are always busy with the local deployment and need to make sure that your system is up to date. As a result, you have less time to focus on more strategically important tasks that will help your business grow. Decentralized access options to a local ERP system depend on the technical decisions made during implementation.
Deploying an on-premise ERP solution can delay your operations by first approving hardware purchases and convincing investors. In addition, your IT team is bound for a long time.
What is cloud-based ERP software?
A cloud-based ERP system comprises software and tools for enterprise resource planning that are hosted and managed decentrally in the cloud by your provider. With a cloud deployment, you can concentrate fully on the actual business activity. With a cloud-based SaaS system, the provider takes care of the administration and maintenance, not your company. With Cloud-ERP you receive continuous software updates that build on each other - which are already included in your fee package. The provision of a cloud ERP system takes up only a few IT resources. Your team can therefore move on to value-adding tasks that fuel strategic growth initiatives.
When you move your ERP system to the cloud, you can focus on results. Thanks to automatic updates, you can keep pace with rapid technological change. Managing directors cite the ability to use the latest technology and always stay up to date as one of the greatest, unexpected advantages of migrating from an on-premises ERP to a cloud ERP solution. With direct access to innovative business software, you can gain a competitive advantage in the market.
Safety is always the top priority. If you are in a Cloud ERP deployment with Technogrips invest, you also benefit from an excellent security infrastructure, best practices for backups and disaster recovery and a guaranteed uptime of 99.5%.
Now that you know the main differences between local and cloud-based ERP solutions, we would like to take a closer look at the greatest advantages of cloud ERP in the following.
Benefits of cloud ERP software
Today more companies than ever before are choosing an ERP system in the cloud. The reasons We have 10 important ones for you Benefits of cloud ERP software compiled:
Fast updates and upgrades: With Technogrips Cloud ERP software, you receive continuous updates and upgrades for your ERP software and tools. You can rest assured that you are getting the latest technology your business needs. You don't have to spend time updating the software and tools or hiring someone else to do it, as would be the case with a local ERP system.
Lower up-front and operating costs: Cloud ERP software is more cost-effective than traditional ERP systems. The cost factor is one of the most important advantages. When you deploy a system locally, you only have to pay for the software license once, but you have other costly expenses: buying and maintaining servers, creating and managing databases, initial setup, IT expenses, energy costs, and security expenses and backups. With cloud ERP software, you have to invest less upfront and your general ongoing operating costs are much lower because the provider takes care of updates, maintenance and security.
Fast implementation: Cloud ERP software can be installed and commissioned much faster than local ERP systems. With on-premises ERP systems, you have to take care of hardware selection and purchase, train IT staff, potentially hire additional staff, implement new data security protocols, and also ensure that all team members have reliable access to the tools they need for their own Need work. With cloud ERP systems, provision and implementation are quick and easy. The provision of software in the cloud is also reliable and allows users easy, decentralized access to data in real time. This strengthens cooperation and success in the company.
Scalability: Cloud ERP software helps you scale operational processes in your company. With the help of cloud ERP, your team and partners can access data worldwide. When you invest in Technogrips cloud ERP software, you also get great security and systems monitoring that will help you grow quickly. You can be sure that your data is protected.
Focus on core competencies: Since the provider of the cloud ERP software takes care of the administration of this complex ERP system, you have time for the important things - building a sustainable and profitable company. You focus on your skills and don't have to worry about software upgrades, downtime or security issues. Rather, focus on growing your business.
Increased accessibility, mobility and usability: Cloud ERP software does more than other ERP deployments in these areas. Because your ERP system is managed in the cloud and can be used globally, your team can access the tools they need anywhere using their smartphone and internet connection. Data is available in real time. Important business decisions can be made without everyone being in one place or having access to a local ERP system. This makes your team much more agile. This focus on instant access and improved collaboration increases productivity inside and outside your company.
Improved system availability and disaster recovery: Data security is a real concern for any team that depends on the Internet today. When you invest in a cloud ERP system, that responsibility is your provider. Your provider must ensure that your system is protected from possible attacks and security risks. Technogrips invests in world-class infrastructure and security measures to protect your system so you can move on to other areas of your business.
Transparent costs: When deploying cloud ERP systems, the costs are predictable and transparent. You can either opt for a monthly subscription (SaaS model) or for pay-per-use billing. There are no unexpected costs related to software updates and technology upgrades. These are the responsibility of your cloud ERP software provider.
Sales automation: Sales automation is also being optimized as cloud ERP deployments can be deployed globally and work in real time and via mobile device access. Partners, customers and suppliers can easily log into your cloud ERP system anywhere in the world. Technogrips Cloud ERP is completely reliable. Customers can count on 99.5% uptime.
Security standards and compliance: As mentioned earlier, cloud-based ERP system providers like Technogrips have excellent security support for customers. Technogrips has a comprehensive end-to-end security model. Every level of our ERP environment offers built-in security - as well as physical network interface cards, user passwords, and 24/7 system monitoring. With this holistic security approach, we can anticipate and minimize interruptions so that you benefit from longer operating times and can work with peace of mind.
You are now familiar with some of the key benefits of cloud ERP software. Find out more about the advantages and challenges for your industry and the size of your company.
Cloud ERP software benefits and challenges by industry
Cloud ERP software benefits and challenges by company size
Depending on the size of the company, there are different advantages and challenges compared to other companies with cloud ERP provision. Here are some examples that may apply to your situation:
· Companies that are not allowed to store or host customer data in the cloud for compliance reasons may not benefit from a cloud ERP system to the same extent as other companies.
· If you run a large company with a large IT team, you may need more time convincing investors to deploy a cloud ERP system. You may have to train several employees who work closely with the cloud ERP provider as "internal champions".
· If you have been working with traditional ERP software as a larger company for a long time, you may need additional support from your ERP provider when migrating your system to the cloud.
· When your company works with partners and suppliers around the world, you benefit from the ease of use and accessibility of a cloud-based ERP system.
· If your company is growing and generating more profit, a cloud-based ERP system can help you with this endeavor. With a cloud-based ERP system, operations can easily be scaled to meet customer requirements and take advantage of new opportunities.
· For smaller companies, which, unlike larger companies, cannot afford local hardware and technology, a cloud ERP system offers enterprise-level tools at a fraction of the cost. Offers for cloud-based SaaS ERP systems can be scaled as required.
When asking yourself whether a cloud-based ERP deployment is right for your business, consider your unique situation and the challenges and benefits it presents for your business. If the benefits outweigh the benefits, consider investing in a cloud ERP system in the near future.
Integration of CRM and ERP systems
An additional benefit of cloud ERP systems is their easy integration with other cloud-based software and tools that you need to manage your business processes.
For example, Technogrips also provides cloud-based ERP software and cloud-based customer relationship management (CRM) software that give you more insight into your entire supply chain. With Technogrips CRM's intelligence and control capabilities, you can provide world-class customer service at every touchpoint. The extended collaboration functions of the Technogrips ERP system connect employees, departments and supply chain partners, thereby improving the responsiveness of your company.
Further information is available on the Technogrips CRM website.
Strategic planning of the cloud ERP implementation
If you decide to deploy a cloud-based ERP solution in the near future, adhere to the following best practices:
· Create a business case: Before deploying a cloud ERP system in your company, you must first create a business case to convince key decision-makers and investors of your project. In this report, outline the benefits, cost savings, potential challenges, proposed solutions to these challenges, and the input required from your company's employees.
· Keep your team and your partners up to date: To avoid resistance from IT staff and other employees and partners, inform everyone involved about the upcoming changes, the time and the reasons. If possible, make sure that the process is always transparent.
· Look for “Internal Champions”: To ensure that the implementation is successful across the company, find advocates early on. These advocates trust you, support you in your project to invest in a cloud ERP system, and are enthusiastic about your project. Advocates can help you build the right culture and mindset about your change.
· Prepare your team for success: think about early planning, documentation and training so that your entire team can work successfully with the new cloud ERP tools. Find out more about the current state of affairs and make sure that questions you can't answer right away are answered quickly.
· Get Help When Needed: If you think you need additional help getting it done, contact an advisor.
There are many advantages of cloud ERP software for growing businesses. As your operations continue to scale, you need innovative and reliable tools for greater efficiency, improved accessibility, cost savings and faster business growth. Would you like to find out more?
Here's how Technogrips can do your business support.
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